Tue, 26 September, 2017
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Bookkeeper/Project Administrator/Office Manager EHC412
Posted date [2017-Sep-08]  (ID: 2183)
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Bookkeeper and Project Administrator/Administration Manager

Cape Town, CBD

R10 000 – R15 000 per month.

Minimum Requirements:

  • Grade 12
  • Studying towards a financial qualification/CIMA
  • Project administration is a minor part of this position, the financial function will be the primary function and therefore this is the main experience we are seeking
  •  
  • The Accounts Assistant will be responsible for the day-to-day finance function
  • The main responsibilities will be the processing of invoices and issuing payments.
  • Working alongside Project Manager’s to provide financial assistance and insight into managing the projects as cost-effectively, to identify future overspends at an early stage of the project and to put in place corrective measures to steer the project back on track.

MAJOR ACTIVITIES TO ENSURE ACHIEVEMENT OF KEY RESULTS AND DELIVERABLES 

DAY-TO-DAY

  • Review, verify and accurate creation of Purchase order requisitions across multiple projects
  • Matching the PO’s to supplier invoices and processing these onto the system
  • Uploading of bank statements on daily basis and matching invoices to payments
  • Investigating and resolving any issues on a timely basis
  • Compiling weekly payment runs and developing more efficient ways of working, importing of suppliers for payment and managing creditors
  • Reviewing and creating new suppliers on the system
  • Sort, code and match invoices 
  • Accurately Enter and upload invoices into the system
  • Track expenses and process employee expenses on systems and prepare payments
  • Set invoices up for payment and prepare electronic payments on weekly basis
  • Reconcile accounts payable transactions
  • Prepare analysis of accounts
  • Monitor accounts to ensure payments are up to date
  • Research and resolve invoice discrepancies and issues

PROJECT MANAGEMENT

  • Work alongside individual project managers across all areas of the business, providing financial assistance and insights into budget management
  • Approving and creating PO’s that are in line with itemised budgeted lines and then matching these to actual invoices
  • Management of supplier’s expectation with regards to payments
  • Tracking forecasted hours against budgeted hours and reporting on a weekly basis
  • Reconciling retainer projects monthly

 PROJECT TRAFFIC ADMINISTRATOR

  • Create Opportunities in Magnetic upon receiving all briefs
  • Create Project Plans and allocate budgeted hours against tasks and allocate these against team members
  • Monitor and report tracked hours against budgeted hours and report on the burn rate of each project
  • Please note that this is a very young environment

 

The above specification is as per requirements from the particular client, and as such we will not deviate from the specifications

It is important that when applying you must quote the relevant reference number in order for your Application to be filed correctly.

Job Title Bookkeeper/Project Administrator/Office Manager EHC412
Post Details
Nationality South African
Employment Equity Open to all Candidates
Town/City Cape Town
Location Western Cape
Country South Africa
Job Type Permanent
Industry Banking & Financial Services
Salary R15000 per month
Languages Spoken English
Job Ref No EHC412
Start Date ASAP
Closing Date 30 September 2017
Telephone 0114313542